Q.1 How does the system derive the company code when you post a goods movement in a plant?

Ans – A plant is unique in a client, and can only belong to one company code.

Q.2 When using a classic release procedure, for which documents must you use classification?

Ans  JIT delivery schedules, Purchase orders

Q.3 You regularly purchase non-stock materials. What must you set up to allow the system to automatically propose specific accounts?

Ans- Assign transaction keys to the account assignment categories.

Q.4 Which activity  is a prerequisite to enable partner roles determination in purchasing documents?

Ans- Assign a partner schema to relevant purchasing document types.

Q.5 You have to post scrap expenses to a special account. Based on which characteristics can youinfluence the behaviour of the account determination?

Ans- Plant and Movement type

Q.6 In a multinational corporation there could be several company codes with several purchasing organizations. How can you minimize the effort for price condition maintenance within such a group?

Ans- Use a reference purchasing organization.

Q.7 What happens when you post a logistics invoice for a purchase order that you have received in thesystem?

Ans- The accounting documents are created and The purchase order history is updated.

Q.8 In the standard system, a controllable system message is shown when a user creates a purchase order with a delivery date in the past.

What must you configure to allow such purchase orders to only be issued by authorized users?

Ans- Copy the system message to a new version, set it as an error message, and assign the version with user parameter MSVto the authorized users.

Q.9 With which field do you control the creation of a scheduling agreement with release documentation?

Ans- Release Creation Profile

Q.10 Your project requires an individual purchasing organization for each plant in your company code. What should you take into consideration when setting up such an organizational structure?

Ans-  Each purchasing organization has its own vendor master data and info records.

Q.11 What can you control with the confirmation control key?

Ans- The confirmation sequence and document type for inbound deliveries

Q.12 You are creating a blanket purchase order using item category B. Which tab becomes visible on the purchase order in this process?

Ans- Limits

Q.13 You intend to procure low-value material over a period of time up to a specific amount. What type of purchasing document is best suited for this purpose?

Ans- Blanket purchase order

Q.14 You want to collectively convert assigned purchase requisitions into purchase orders. What functions can you use?

Ans- Run the automatic generation of purchase orders , Use the assignment list and Use the document overview in the Create Purchase Order app (ME21N).

Q.15 You want to do manually post an initial entry of stock for a material in SAP S/4HANA. You should be able to enter both a quantity and an amount. How do you proceed?

Ans- In the SAP GUI, use transaction MIGO and On the SAP Fiori launchpad, use the Post Goods Movements app.

Q.16 You want to use automatic conversion of purchase requisitions into purchase orders for some raw materials. What are the prerequisites?

Ans-

  • A source of supply containing valid conditions is assigned to the purchase requisition.
  • The Automatic Purchase Order indicator is set in the purchasing data of the business partner master record.
  • The Automatic Purchase Order indicator is set in the plant-specific purchasing data of the material master record.

Q.17 You want to set up an account determination that groups several material types on the same accounts. What must you do?

Ans- Assign the same account category reference to the material types.

Q.18 What are some key features of the SAP Smart Business key performance indicators (KPIs) tiles used for purchasing analytics?

Ans-

  • Chart snippets on a tile are updated after each start of the evaluation.
  • Numbers on the tiles can have different colors to represent different thresholds of alert.

Q.19 Your purchasing organization has entered into a contractual agreement with a supplier to purchase10000 units of a particular material. You have stored this agreement as a quantity contract. How can you prevent a release order in excess of the target quantity?

Ans- If the order quantity exceeds the target quantity, a warning message is issued. You can set this as an error message in Customizing to prevent release.

Q.20 At what level do you maintain the purchasing group in the material master?

Ans- Client

Q.21 You send newly created purchase orders to a supplier via email, whereas quantity or price changesare to be transmitted by fax. What prerequisites must be met?

Ans-

  • The Exclusive indicator is flagged in the access sequence.
  • The New Message Determination Process for Change Messages indicator is flagged in Customizing.
  • The Price and Quantity fields are relevant for printout changes.

Q.22 What do you need to do if you want MRP live to create planned orders for externally procured materials?

Ans- Implement BAdl PPH_MRP_SOURCING_BADI => SOS_DET_ADJUST

Q.23 You are creating a purchase order for procurement of a material. Which of the following fields shouldyou use to control the procurement process?

Ans- Item Category

Q.24 In your project, you need to make sure that consignment purchase orders utilize a different number range than other purchase orders. What must you do?

Ans- Customize a new document type and assign the item category for consignment only to this type.

Q.25 What are some available SAP Smart Business key performance indicators (KPls) for contracts?

Ans

  • Contract leakage
  • Unused contracts
  • Value contract consumption

Q.26 You want to automatically create a scheduling agreement delivery schedule. How can this be accomplished?

Ans- Through material requirements planning (MRP)

Q.27 What is the effect of setting the Freeze Book Inventory indicator in a physical inventory document header?

Ans- The book inventory is determined and fixed in the physical inventory document at the beginning of the count.

Q.28 Certain materials for external procurement are NO longer valid. What mechanism can you use to prevent the purchase of those materials?

Ans- Set a vendor block.

Q.29 You would like to create purchasing info records for consumable materials without material master records. How must you proceed?

Ans-  You specify the relationship between a material group and a supplier.

Q.30 What can you control with a document type in purchasing?

Ans-

  • Number range
  • linkage of document types
  • Allowed item categories

Q.31 In your company, the invoice verification clerks are working with the Release Blocked Invoices app. for which kind of blocked invoices can they use the automatic release function?

Ans- Invoices blocked due to variances

Q.32 In which situation can you have open items in the GR/IR clearing account?

Ans- Quantity differences between goods receipts and invoice receipts for a purchase order item

Q.33 Your company uses the classic release procedure for purchasing documents. For which configuration object must approvers have the appropriate authorization?

Ans- Release code

Q.34 You procure some materials exclusively by consignment. You want material requirements planning(MRP) to create consignment purchase requisitions assigned to a vendor, instead of normal purchase requisitions for these materials.

Ans-

  • Set a special procurement key/type for consignment in the material master record.
  • Create at least one source of supply for consignment.

Q.35 Which SAP Fiori design principle has the goal of having one user. one use case, and up to three screens for each application?

Ans-

  • Purchasing department processing time
  • Goods receipt processing time
  • Planned delivery time

Q.36 You are entering a supplier invoice with reference to a purchase order. After verifying that the balance is zero, you decide to post the invoice. The system detects quantity differences that exceed the upper tolerance limit specified in Customizing. How does the system react?

Ans- A message is issued. You can post the invoice and it is automatically blocked for payment.

Q.37 Which options are available for the automatic posting of unplanned delivery costs when creating an invoice with purchase order reference?

Ans-

  • The costs are distributed among the invoice items.
  • The system determines a freight clearing account for posting the cost.
  •  

Q.38 In your company, invoice verification clerks post a cash discount amount using the posting net method. How dothey trigger the posting method?

Ans- By using an appropriate document type

Q.39 For which characteristics can you set up the flexible workflow for purchase order approval?

Ans-

  • Material group
  • Document type
  • Currency

Q.40 Which business partner roles are required to execute a procurement process?

Ans-

  • FI Vendor on company code level
  • Supplier on purchasing organization level
  •  

Q.41 You want to prevent a specific material from being ordered from a specific vendor. What must you do?

Ans- Create an entry in the source list with a blocking indicator.

Q.42 You are entering a supplier invoice for a purchase order that has been delivered. What information can you use as a reference to post the invoice?

Ans-

  • Bill of lading number
  • Delivery note number
  • Purchase order number

Q.43 Your purchasing department wants to monitor overdue purchase orders. What are the prerequisites for issuing delivery reminders for a purchase order?

Ans-

  • Maintain purchasing value key

Q.44 Confirmed quantities and dates must be recorded in the purchase order item. Your purchasing department expects suppliers to send purchase order confirmations and shipping notifications. What do you need to configure in Customizing?

Ans- A confirmation control key with a sequence of two confirmation types

Q.45 At which organizational levels must you maintain a business partner master record for a supplier?

Ans-

  • Purchasing organization
  • Plant
  • Company code

Q.46 You have several company codes and plants in your project. You are setting the plant as valuation area. How can you minimize the effort involved in account determination?

Ans You can group plants assigned to the same chart of accounts by using the valuation grouping code.

Q.47 You have several valid purchasing info records for one specific material available in your system. Which info record will the system assign when you manually create a purchase requisition?

Ans-  The system will show all valid records in a list and the user needs to manually select one.

Q.48 You have ordered a stock material that is valuated with a standard price. The price in the purchaseorder (PO) is higher than the standard price of the material.

Ans-

  • GR/IR
  • Stock
  • Price differences

Q.49 Goods from a supplier arrive at your warehouse. However, you do NOT want these goods to be part ofyour inventory yet. What is the procedure for recording the conditional goods receipt (GR)?

Ans- Post a goods receipt to non-valuated GR blocked stock.

Q.50 You are posting a goods receipt without a corresponding purchase order (PO) in the system. Which prerequisites are  for automatic generation of the PO at the time of goods receipt?

Ans-

  • The delivered material is a valuated stock material.
  • Automatic purchase order generation is activated for the movement type in Customizing.

Q.51 Your company will procure finished goods from a supplier. The supplier will manufacture the product using components shipped from your company Which process would you use for this scenario?

Ans- Subcontracting

Q.52 In which of the following business transactions will you get an error message if you have NOT set up automatic account determination?

Ans-

  • Goods receipt of valuated material
  • Goods issue of valuated material
  • Goods receipt of consignment stock

s in the purchase order item.

Maintain reminder periods in the purchase order item.

Set message determination in Customizing and maintain message records.

 

Q.53 Your MRP planning run detects a shortage of 2000 pieces of a certain material for which a quota arrangement is active. Each of your two vendors can supply only 1000 pieces at once. What must you maintain to get a procurement proposal for 1000 pieces for each supplier?

Ans-

  • Set a maximum quota quantity in the quota item.
  • Set a maximum lot size in the quota item and activate the 1xindicator checkbox.
  •  

Q.54 In your project, pricing conditions in purchase orders should only be visible to certain users. What must you configure and assign?

Ans- User parameter EFB

Q.55 Supplier A should automatically be proposed as primary source for a specific material. What options do you have?

Ans-

  • Use the source list and mark the vendor as fixed.
  • Use the Regular Supplier indicator in the info record.

Q.56 What can you specify in an output condition record?

Ans-

  • Partner function
  • Output medium
  • Output time